Registration & Scholarships

Registration for IVEC 2022 is now open. If you wish to participate, click on the button below and select your profile and preferred mode of participation: online or in-person/onsite. Remember that the deadline to register is October 1, 2022.

IMPORTANT DATES

April 6 to August 15, 2022

Early-bird registration*

August 16 to October 1, 2022

Regular registration

*Only applicable to non-reduced rates. Students and groups can register from April 1 with a regular rate.

Registration rates

*  Participation in the gala dinner is included with the individual registration fee (onsite)

** Students will need to provide proof of their enrolment in a Higher Ed institution. Please send your documentation to info@iveconference.org. Should the documentation be fake or incorrect, students will be asked to pay the remaining amount to a regular individual fee. Individuals who have already completed their undergraduate, graduate or PhD programs are not eligible for this reduced rate.

** Groups of 4-10 individuals from the same institution.

Please note these are final prices, calculated to include a small registration fee. If you have a discount code, you may apply it before completing your registration: discounts cannot be applied retroactively after a payment has been processed. The organization reserves the right to cancel any registration order if a discount abuse is identified.

Registration rates

*  Participation in the gala dinner is included with the individual registration fee (onsite)

** Students will need to provide proof of their enrolment in a Higher Ed institution. Please send your documentation to info@iveconference.org. Should the documentation be fake or incorrect, students will be asked to pay the remaining amount to a regular individual fee. Individuals who have already completed their undergraduate, graduate or PhD programs are not eligible for this reduced rate.

** Groups of 4-10 individuals from the same institution.

Please note these are final prices, calculated to include a small registration fee. If you have a discount code, you may apply it before completing your registration: discounts cannot be applied retroactively after a payment has been processed. The organization reserves the right to cancel any registration order if a discount abuse is identified.

SCHOLARSHIPS

IVEC is pleased to offer scholarships for those in need of financial assistance to attend its 2022 conference. The provision of this type of scholarships upholds one of the primary goals of IVEC, which is to offer comprehensive development opportunities for students and professionals interested in Virtual Exchange.

Any individual is welcome to apply, although we especially welcome applications that will help us increase the diversity of attendees. Given the hybrid format of the conference, you can apply for a scholarship if you are interested in attending the conference in person or virtually.

Only applications received on or before June 30, 2022 will be considered. Communication of scholarship award will take place between July 1 and 15, 2022. Please do not register for the conference until you have been notified regarding the status of your scholarship application.

Cancellation policy

  • Requests for registration cancellation must be received in writing by the IVEC 2022 Organizing Committee at info@iveconference.org.

  • Cancellation requests received before or August 31, 2022 will be offered a change to an online participation, and a refund if the change is not possible.

  • Absolutely no refund will be processed for cancellations received on or after August 31, 2022.

  • In case of need or force majeur, onsite registrations can be changed for an online participation. The difference in the fee will not be reimbursed.

No show policy

Any accepted paper included in the final program is expected to have at least one author to attend and present the session at the IVEC 2022 Conference.

  • Authors of the accepted papers included in the final program who do not settle the registration fee by August 20, 2022 will be included in a “No Show List”.

  • Authors of the accepted papers included in the final program who have settled the registration fee but do not attend the conference will not be eligible for any change or refund.